PātakaTrips and consent

A trip, from idea to bus, without a paper slip.

Plan the event, route it for approval, and send the slip to caregivers' phones. Consent, medical notes, emergency contacts and payment come back to one place.

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The consent tracker for a geography field trip: medical alerts at the top, then each student's consent status, emergency contact and who signed.
The permission slip for the same trip on a caregiver's phone.

Signed on a phone

Caregivers open a link, read the details and type their name to sign. No app and no password.

One tracker

Consent, medical alerts and emergency contacts for every student, in one list you can print and take with you.

Paid by card

Trip payments go through Windcave and are reconciled into a batch that imports into KAMAR.

01

The slip a caregiver actually finishes.

Everything they need to decide is on one page: what, when and where, who is supervising, the cost, what to bring, and the risks and how they are managed. Their last medical answers are filled in for them to check. They type their name to sign, and it is done.

  • Swimming ability and water consent when the trip involves water
  • Declining is a recorded answer too
  • They can change their response until the reply date
  • The signature records their name, verified email, date, time and device
A recording of a caregiver opening a permission slip on a phone, reading it, giving permission, typing their name and submitting.
02

One tracker instead of a folder.

Who has signed, who has declined and who has not answered. Medical alerts sit at the top, and every student has their emergency contact and the name of the person who signed. Print it as a take-along report for the day.

The consent tracker: two medical alerts, then a table of students with consent status, emergency contact and signer.
03

Build the list your way.

Add students one at a time, by form class, by class group or sports team, or paste in a list. Pātaka tells you which students have no caregiver email on file, so you know who needs a paper slip.

  • Record consent that came back on paper or over the phone
  • Print a slip for any student
  • See who has been notified and who is outstanding
The students panel of a trip: search boxes for adding students, classes and teams, a warning that one student has no caregiver email, and each student's consent status.

The rest of the trip.

Approval before it goes out

An event is routed for approval before caregivers hear about it.

Limited places

Set a capacity and caregivers see how many places are left. When the trip is full, the slip says so.

Documents from school

Attach an information letter or a gear list to the slip.

Pay in full or in part

Caregivers pay by card from the slip: the whole amount, what is due now, or part of it.

Attendance on the day

Take attendance on the day from the same event page.

Small things without a trip

Consent Forms cover a film, a guest speaker or a short walk, without setting up a whole event.

Keep looking.

Student tracking

From the whole school down to one student, with a risk score that shows its working.

Exams

Locked-down online assessments, invigilated live and marked in the same place.

Portals

A front door for students and another for whānau, built for a phone.

Come and see it running.

A demo is the platform itself, not a slide deck. Tell us what your school is wrestling with and we will show you the part of Pātaka that deals with it.

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